School SCR - the Smartest Single Central Record
Save time, reduce workload, and always be 100% inspector ready
Move Beyond Spreadsheets. 100% Compliance, Guaranteed.
Wave goodbye to hidden surprises, record keeping overwhelm, and Safer Recruitment confusion. School SCR provides a dynamic, automated single central record platform aligned to the latest KCSIE guidance, ensuring every member of staff, contractor, and agency worker is 100% audit-ready.
Intelligent Automation & Gap Detection
Eliminate the risk of human error with a system that watches your data 24/7.
Automated Gap Detection: School SCR scans your records daily to identify missing information or expired documents.
Role-Based Check Requirements: Different roles require different checks. School SCR automatically generates the specific requirements needed based on the staff member's position.
Missing/Expired Check Alerts: Get proactive notifications before a DBS or right-to-work check expires, not after.
“Ofsted Ready” Status Indicator: A real-time visual health check that tells you exactly how prepared you are for an inspection at any moment.
Frictionless Staff Onboarding
Get new starters compliant faster with guided workflows.
Quick-Add Staff Wizard: A step-by-step process that ensures no stone is left unturned during the hiring phase.
Overseas Staff Logic Engine: Complex international checks made simple. Our logic engine guides you through exactly what is required for staff who have lived or worked abroad.
Reference Tracker: Monitor the progress of professional references in real-time, ensuring they are returned and verified before the start date.
Document Upload & Storage: Keep all evidence, from passports to qualification certificates, securely attached to the digital staff profile.
Complete Workforce Oversight
Total visibility on every adult on site, not just permanent employees.
Agency Staff Compliance Tracking: Manage agency profiles with the same rigour as your own team, ensuring their Letters of Assurance are on file and ID checks are up to date.
Contractors Register: A dedicated space to track long-term contractors and visitors, ensuring they meet your safeguarding thresholds.
Integrated Vetting Checks: Order DBS, Section 128, Children’s Barred List, and Prohibition checks directly within the platform.
Online Social Media Checks: Modernise your due diligence with integrated social media screening to meet the latest statutory expectations.
Centralise all staff documentation and certification
Stop the paper chase. Attach every piece of vetting evidence directly to the staff profile for a 100% digital, searchable, and secure audit trail.
References & Vetting: Automatically store and track professional references, so they’re linked to the candidate the moment they arrive.
Qualifications & Training: One-click access to degree certificates, QTS proof, and mandatory training records.
DBS & Right to Work: Securely store scans of DBS certificates, passports, and ID evidence alongside their relevant check dates.
Confidential Staff Notes: Keep sensitive safeguarding notes or professional conduct records behind an extra layer of encryption, visible only to those who need to know.
The "Everything Else" Folder: From health declarations to signed contracts, if it’s a document, it has a secure home in the staff profile.
Bank-Grade Security & Accountability
Protect sensitive PII (Personally Identifiable Information) while maintaining a perfect audit trail.
GDPR Compliant: All data is stored in the UK using market leading Amazon Web Services infrastructure.
Change Logs with Timestamps: Every single edit is recorded. See exactly who changed what, and when. The ultimate transparency for inspectors asking for chronologies.
Multi-User Permissions: Control exactly who can see what. Use View Only Access for governors or auditors to protect sensitive data.
Confidential Notes: Store sensitive safeguarding information behind an extra layer of security, separate from the main SCR view.
Frequently Asked Questions
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School SCR is built specifically for the UK education sector. When the Department for Education updates Keeping Children Safe in Education (KCSIE), our "Logic Engine" is updated automatically. This means your required checks, role-based requirements, and overseas vetting rules stay aligned with statutory guidance without ever having to lift a finger.
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Absolutely. We know the biggest hurdle is the transition. We provide a bulk-import service where our team helps you migrates your existing data from Excel or other MIS systems directly into School SCR. You can be up and running, and audit-ready, in a matter of days.
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The indicator is a real-time health check of your data. It continuously scans for missing documents, expired DBS checks, or incomplete vetting for every staff member, contractor, and agency worker. If the light is green, you can hit "Export" with total confidence the moment an inspector walks through the door.
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You won’t need to manually check dates. School SCR features Automated Missing/Expired Check Alerts. The system proactively notifies you 30, 60, and 90 days before a document (like a DBS or Right to Work check) is set to expire, so you have plenty of time to renew.
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Security is our top priority. You have total control through Multi-User Permissions. You can grant full "Admin" rights to HR, while giving "View Only" access to Governors or Auditors. This ensures you are protecting PII (Personally Identifiable Information) while maintaining transparency.
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Yes. School SCR is built to track every adult who comes through your doors including Agency Staff, Contractors, and Volunteers. You can track vetting letters, ID checks, and DBS details for everyone on your site, ensuring no one slips through the cracks of your safeguarding net.
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Yes. All data is hosted on secure UK-based servers with 128-bit encryption and two-factor authentication (2FA) as standard. We maintain full audit logs for every change made, providing a clear "paper trail" for accountability and GDPR compliance.
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Built by a Multi-Academy Trust ex-COO, it’s built for scale. MAT leaders get a Group Dashboard that allows them to see the compliance status of every school in the group from one central login, making it easy to identify risks across the entire estate.
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Yes. School SCR connects to over 200 school systems and can read / write data to reduce the need to duplicate enter staff information.
Feedback
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It's saving so much time that I can't believe we went so long relying on spreadsheets.
Rufford Primary School
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School SCR has turned hours of work into minutes.
Overstone Park School
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We can now see in real time exactly how compliant all of our academies are. Amazing
Active Learning Trust